Document Management Systems, or DMS, relates to the way how a computer system is going to handle electronic documents. Enterprise Content Management, or ECM, is a related process.
Open Source DMS/ECM Applications are Helpful for Businesses
Document Management Systems, or DMS, relates to the way how a computer system is going to handle electronic documents. Enterprise Content Management, or ECM, is a related process. This is used to help with organizing all documents that deal with how an enterprise works. These two methods of data control can be used together in most cases.
In fact, an open source DMS/ECM strategy can be used between these two options. This is a strategy that can help to get any business to organize its data properly while using software on its own terms. There are all sorts of features that make this kind of software beneficial for anyone to use.
The biggest reason why anyone should use an open source DMS/ECM application comes from how it will be easier to organize documents this way. A typical enterprise can get hundreds or even thousands of documents from different clients each day. It can take a while for any organization to access data if it is improperly managed. This will cause the organization to lose time and therefore lose efficiency. The use of an open source DMS/ECM program will help to correct this problem.
The main part of the open source application is that it will provide the user with access to the source code for the program. This means that the user can easily adjust the source code with regards to what the user wants to get out of the application. This can make for a custom-built application that any business could take advantage of.
It can work with server and client functions as well. These are the two sides of a relationship that will work together. An open source program can use many servers with many operating systems. These include the Linux, Windows and Mac OS operating systems.
Also, the programming code that is used in a program like this can be a commonly used code. Java is used in many cases, for example. Any employee who can work with this code can easily adjust it with many functions in mind.
The client functions can also be strong. An open source program can be web-based. This means that data can be accessed from just about anywhere a person is located. All that would be needed is an online connection. In fact, a client can support all of the major browsers that work on all types of operating systems. This means that the user can have a much easier time with accessing data on a computer.
Of course, there are many document management features that could be found in an open source DMS/ECM program. Controls over all types of documents can be handled. These include emails among other things that a business might receive on a daily basis. A full document log and task manager for automation purposes can also be used. It can even be easy to send documents through ZIP files or PDF formats in some cases. The options will vary by each individual program.
The number of different types of open source DMS/ECM applications has increased over the years. Some of the most commonly used open source applications include such popular options as KnowledgeTree, Nuxeo, Alfresco, MyDMS and Magnolia just to name a few.
All of these functions are great to see with open source DMS/ECM software. This is a type of software that will allow any business to work with handling all of its documents with ease. This includes working with different functions to share and send documents carefully. It will not be too difficult for any business to take advantage of this kind of software option.